How to maintain chart of accounts:

Now you have setup your company in Peachtree, it is recommended to establish Chart of accounts, General Ledger Defaults and Beginning Balance if any.

To establish the charts of accounts click the Maintains menu and select “Chart of Accounts...” 

The following window will displayed

Here you have to type Account ID, Description and the most Important Account Type.

Enter an account ID and description for the account. The account ID determines how the account is identified and sorted in the chart of accounts list and the General ledger account is displayed as typed in description. Most charts of accounts are set up with specific account types grouped together.

ACCOUNT TYPES

Account types define how the account will be grouped in reports and financial statements. They also control what happens during fiscal year-end.

General Ledger accounts are assigned types on the General tab of the Maintain Chart of Accounts window. Select an account type from the drop-down list and select Save to save the account. The account type should be selected carefully. If you are entering a Revenue account then its type will be Income so on. A simplified chart of account with Account ID, Description and Account Type is given at the end of the chapter.

You can enter the Beginning Balances on the General tab. Select the Beginning Balances button. Peachtree displays the Select Period window.

Select the period in which you want to enter beginning balances. You can select from previous, current, or future periods.

Select OK. Peachtree displays the Chart of Accounts Beginning Balances window.

Click or tab to any of the white cells in the grid to add an amount. (The gray cells are for viewing purposes only.)

Enter all the beginning balances for the accounts. Scroll the list box to make sure the account amounts are correct.

If you are out of balance in the Beginning Balances for General Ledger Accounts window, Peachtree displays a warning message indicating that an equity account will be created (or updated) to contain the difference or out-of-balance amount.

This account will be named Beginning Balance Equity, and its type is Equity-Doesn't Close. This account does not appear in the Beginning Balances window, but it will appear in the list of accounts and on financial statements and general ledger reports.

Try to find the reason for the out-of-balance situation, and correct it if possible. (Select Cancel when Peachtree displays the warning message.) If you are entering beginning balances from financial statements supplied by your previous accounting system or by your accountant, you most likely made an error in data entry. Make sure you didn't leave out an account or balance and that you entered all amounts correctly.

When done close the window.

ADD A NEW ACCOUNT IN G/L BEGINNING BALANCES

In the Beginning Balances window accessed from the Maintain Chart of Accounts window, select the New button. Peachtree displays the Enter New Accountwindow.

Enter an account ID and description for the account and also chose the appropriate account type and select OK.

DELETE AN ACCOUNT FROM THE CHART OF ACCOUNTS

In order to delete an account from the chart of accounts, there must be no transactions posted to the general ledger that reference the account ID. If an account has a nonzero balance, you must delete or remove transactions associated with it. These can include beginning-balance entries.

If an account has a nonzero balance, you can enter an adjusting G/L transaction in the General Journal to bring the account's balance to zero. Then, after two year-end closings, you can purge or delete the account.

To make the account inactive

You can make the account inactive to ensure that no further transactions are associated with it. Then after two year-end closings, you can purge the account.

From the Maintain menu, select Chart of Accounts. Peachtree displays the Maintain Chart of Accounts window.

Select the account you want to make inactive. To display a list of existing accounts, type ? in the G/L Account ID field, or select the Lookup button.

Select the Inactive check box to the right of the account ID. (There is an mark in the check box when it is selected.)

 Set up a new company Peachtree

Step no 1:

First we run the program of Peachtree and the window that was open contains the following information:

·        Open an existing company

·        Set up a new company

·        Learn about Peachtree accounting through an online tutorial

·        Explore a sample company

·        Convert from quick books or one write plus company

·        Close the window

As we have to set up a new company. So we click on the second option.

Step no 2:

The new company will be set up Peachtree Accounting option. It tells us that we need to set up a new company. There are some buttons that are which helps us to move on next or previous window, help or cancel the setup. So we can click on next button.

Step no 3:

After clicking on next button the next windows comes that is Company information.

In company information we have to give the name of company, address lines, city, state, zip, country in which you are running the business, telephone number, fax number, type of the business and website and email address. And click the next button again.

Step no 4:

After the company information the new windows contains the several method of chart of account Chart of accounts.

Peachtree provides us the five methods of to set up your new company. So from these five types we can click on last option that is set up a new. And click the button of next.

Step no 5:

After moving forward the new window of accounting method will appear.

In this window Peachtree provides us two types of accounting methods to run your business

1.       Accrual

2.       Cash

If we are running our business on accrual basis then we click on the option of accrual and if business is on cash basis then we chose the option of cash.

Step no 6:

Posting method:

There are two methods Peachtree accounting can use to process transaction.

·        Real time

·        Batch time

.

Step no 7:

Accounting period

Accounting periods are units of time that divide your fiscal year for reporting purpose. In Peachtree accounting, you can divide the fiscal year into as many as 13 periods. Most company use monthly accounting periods (where the units match the 12 calendar months.

Step no 8:

Monthly accounting periods

You have chosen monthly accounting periods. Peachtree accounting will automatically setup your first two fiscal years based on the information provided below.

Step no 9:

After clicking the next button finish window will appear that finish your set up and create your new company. You can just press the finish button and Peachtree accounting is ready for use.

Opening word Document

Opening Microsoft Word Documents We'll shortly add an address to the top of our Library Complaint letter. Before we do that, we'll learn how to open a file. After all, you might have closed down Microsoft Word, or your computer might have crashed. The result being that you no longer have your library letter loaded into Word. So here's how to Open a file you have saved, and want to work on again. From the File menu, click Open: The Open dialogue box appears, and looks like the image below: The Open dialogue box looks very similar to the Save As dialogue box. "Save in", "File name", and "Files of type" work in exactly the same way as the Save As dialogue box. Notice, though that the File name text box is blank, and the Open button is not available. It has been greyed out. The reason that the Open button is greyed out, and therefore not available, is that text box is empty. Once you select a file, the Open button will be ready for us. But the text box is empty because no file has been selected. A file is selected from the larger white area in the middle. Clicking on the file once with the left hand mouse button will select a file. In the previous image, there was only one file available for selection - a document called "rrKeyCaps.doc". That is not the one we want. To locate the file we want, we need to open the folder called "My WP Projects". Because that's where we saved it. You can see from the image that this folder is in the list of folders, just below the folder called My Pictures: You can see also that we are in the folder called My Documents. To open up the folder we want, simply double click it. This will take us inside the My WP Projects: The whole Open dialogue box now looks like this: The file we want, Library Letter, has been clicked on. As a result, the Open button is no longer greyed out. We can go ahead and click it. When we do, our letter will open in Microsoft Word. To recap then on how to open a file. Do the following · Navigate to the folder where the file was saved · Click on the file to select it · Click the Open button OK, now that you know how to Open a file, we can start adding the address to our letter. Learn how to add an address to a letter --> <--Back to the Word Contents Page View all our Home Study Computer Courses